7 Tips to Select the Best Attendance Management System

Attendance Management System

Manually monitoring attendance can become both challenging and frustrating as it requires a great deal of time and patience. But, if you consider automating the time tracking process, you can achieve simplified attendance management, while enjoying benefits such as timely payments and decreased labor costs. So, analyze your organization’s requirements and purchase the best attendance management system for your company.

With so many options available in the market, it’s not easy to pick a secure & effective time and attendance management system.

With a little bit of research, you can easily pick an attendance management system that suits your company’s needs.

To make the process easier, here are a few helpful tips that can help you make the right choice:

  1. Touchless

With the ongoing pandemic situation, everyone has realized the importance of hygiene and safety. Thus, you must consider this crucial aspect while adopting new technology such as an attendance management system or replacing an older one with it. 

You should opt for a touchless device such as KENT CamAttendance, which works on AI-based facial recognition technology that captures & recognizes the face of an employee for attendance. It offers efficient and precise data processing and has a more than 99 percent accuracy rate. The best part of installing this attendance management system is that it can be easily integrated with the existing HRMS of your company. 

2. Simple and Easy-to-use

The attendance management system you select should be intuitive in usage and ease the pain of manual processes and compliance issues. Look for a system that has an uncomplicated user interface as it helps you get up to speed in no time.

You must carefully choose a time and attendance management system that can be navigated easily at any time and can be customized to your unique business needs.

3. Mobile Apps

Practicing the new norm amidst COVID-19, working from home or remote locations has become common. In such cases, capturing accurate attendance continues to be a big problem. Hence, you can look for attendance management systems that can record data on mobile apps by syncing clock-in / clock-out timings and also punch a break, or time-out if your employees are away from their workstation. 

Managers can monitor attendance metrics such as time-off, breaks, punch-outs easily on the go, and take actions accordingly.

Along with that, a smart touchless device can also be seamlessly connected to the attendance ecosystem, where mobile apps and web-based cloud apps are all talking to each other. The mobile app can be used to scan a face on the phone from a specific location to record attendance. In this way, workers can save time and be more efficient at work. 

4. Overtime Calculations

Another effective function that you’d want in an attendance management system is the ability to calculate regular and overtime (OT) hours of your employees, regardless of the pay scales and the working class concerned. Precise overtime calculations will lead to accurate payouts for all such employees, who are governed by the OT Policy.

5. Time-off Tracking

Be sure you pick an attendance management system that monitors time-off for workers including maternity leave, sick leave, casual leave, and more. The application needs to provide self-service features to allow workers to take time off easily, monitor their time-off balance, and more. So, it’s a good idea to invest in a technologically advanced attendance device.

6. Reporting

The system must provide comprehensive solutions to HR administrators for handling vast numbers of employees effectively. Therefore, you can pick an attendance management system that monitors who came in late or who took a half-day leave. This way, you’d find detailed data about every employee’s activities during their office hours, including punctuality, attendance, over-time, leaves, comp-offs, etc.

7. Notifications

You should choose a system that can push notifications to alert employees and supervisors in certain scenarios. If the employee receives an SMS whenever he checks in or checks out, then they would never forget about clocking-in and-out correctly.

Along with that, you’ll also find a few advanced systems that send out an alert to the supervisors or admin if an employee is not complying with safety practices such as wearing a mask. This ensures effective employee management and safety without any manual intervention with the help of an advanced attendance management system.

Make your workplace optimally smarter and improve efficacy with the immediate deployment of a touchless attendance management system from KENT. Book a free demo right now and experience the specifications and benefits of this system in detail. 


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